Forms and Documents

Check Request Form

Deposit Form

Sales Tax Exemption Certificate

TX PTA Letter in Good Standing

Blank W-9 Form (for contractor payments)

Check Request Process

If you have incurred expenses for PTA-related activities,

• Complete Check Request Form
• Attach invoice, receipt, etc.
• Attach a W-9 if the requested payment is a contractor, or check with Treasurer to see if we have a W-9 on file already
• Leave completed materials in PTA closet or submit to Treasurer

Important Notes

1. Lee PTA does not reimburse sales tax to parents. When you are paying for something out-of-pocket for which you will seek reimbursement, present the Sales Tax Exemption Certificate to have the retailer/vendor waive sales tax.
2. Gift cards are reimbursed up to a maximum of $25 each.

This process description should be read in conjunction with the Lee PTA Bylaws, Standing Rules, and Texas PTA Treasurer Resource Guide.

Deposit Process

If you have funds raised through PTA-related activities, in the form of cash or check(s),

• Complete Deposit Form
• Attach cash or check(s)
• Sign Deposit Form. Two signatures are required as a best-practice to ensure an accurate count.
• Place completed Deposit Form with cash/check(s) in PTA safe or submit to Treasurer or Deposits Administrator

Important Notes

1. For cash deposits, use a separate Deposit Form, take a photo of the completed Deposit Form, and email it to Treasurer (treasurer@russellleepta.org)
2. If a committee chair needs deposit information, email a photo of the completed Deposit Form to him/her

This process description should be read in conjunction with the Lee PTA Bylaws, Standing Rules, and Texas PTA Treasurer Resource Guide.