Treasurer and Budget


Forms and Documents

Check Request Form

Deposit Form

Sales Tax Exemption Certificate

Lee PTA W-9

TX PTA Letter in Good Standing

 

Check Request Process

If you have incurred expenses for PTA-related activities,

  • Complete Check Request Form
  • Attach invoice, receipt, etc.
  • Attach a W-9 if the requested payment is a contractor, or check with Treasurer to see if we have a W-9 on file already
  • Leave completed materials in PTA closet or submit to Treasurer

Important Notes

  1. Lee PTA does not reimburse sales tax to parents. When you are paying for something out-of-pocket for which you will seek reimbursement, present the Sales Tax Exemption Certificate to have the retailer/vendor waive sales tax.
  2. Gift cards are reimbursed up to a maximum of $25 each.

This process description should be read in conjunction with the Lee PTA Bylaws, Standing Rules, and Texas PTA Treasurer Resource Guide.

 

Deposit Process

If you have funds raised through PTA-related activities, in the form of cash or check(s),

  • Complete Deposit Form
  • Attach cash or check(s)
  • Sign Deposit Form. Two signatures are required as a best-practice to ensure an accurate count.
  • Place completed Deposit Form with cash/check(s) in PTA safe or submit to Treasurer or Deposits Administrator

Important Notes

  1. For cash deposits, use a separate Deposit Form, take a photo of the completed Deposit Form, and email it to Treasurer (treasurer@russellleepta.org)
  2. If a committee chair needs deposit information, email a photo of the completed Deposit Form to him/her

This process description should be read in conjunction with the Lee PTA Bylaws, Standing Rules, and Texas PTA Treasurer Resource Guide.

 

PTA Budget

The Operating Budget is the backbone to the support the PTA provides to Lee Elementary. The budget is presented for approval annually.  If you would like to review the budgets, please contact the Treasurer, Matt Stewart.